People Operations Manager
Eva Gerges
Careers at KD SCHMID
Music connects, moves, and inspires – and thrives on the commitment of many. For over 60 years, the dedicated individuals who make up our team have enabled outstanding artists and world-class orchestras to realise their artistic ideas.
Being part of KD SCHMID means joining a supportive and collaborative environment. We care deeply about the wellbeing of our colleagues and strive to balance the demands of a global industry with a healthy work-life balance. Mutual flexibility, trust and reliability form the foundation of our work culture: qualities that help our team support each other and our artists with genuine care.
Silver trumpet lies on a light wooden table against a dark background
Vacancies
Job Title: Artist Coordinator
Location: London
Reports to: Associate Director of Coordination
1. The Company
KD SCHMID is one of the world’s leading music management companies, with offices in London, Berlin and New York. We specialise in bespoke strategic artist management and arranging international tours and projects. Established in 1959, we pride ourselves on our heritage and family-orientated team culture that we have maintained throughout our long history and across all 3 offices.
We have a distinct international in-house style with a reputation for building longstanding relationships with artists, orchestras, promoters and venues.
The London office was established in 1998 by the current Managing Director, Karen McDonald, and now comprises a team of 19. This is a newly created position intended to expand our team to 20. Based in the heart of London’s Covent Garden, the London office exclusively focuses on artist management, with a bespoke list of general and local management artists.
2. Role
A fantastic opportunity has become available for a highly organised individual with an eye for detail to join the KD SCHMID team:
- Artist Coordinator to a bespoke roster of artists. Responsible for nurturing a relationship of trust with the artists.
- Service all engagements from the confirmation of booking stage to completion, and further support the leading artist manager as required.
- You will be expected to keep on top of all forthcoming engagements, where possible using experience to anticipate problems and seeking immediate guidance for any areas of concern.
- Supporting, adapting to and forming an intuitive partnership with the leading artist managers for your artists.
- Foster a strong relationship with promoters and recording partners.
- Given the international nature of our artists schedules, occasional out-of-hours work may be required in the event of emergencies
3. Essential competencies
- Organisational insight and planning for the short, medium and long term.
- Detail- and solution orientated mind-set.
- Initiative, creative thinking and a pro-active approach.
- Great team player with high integrity and empathy.
- Dealing with high profile contacts and the ability to build relationships.
- Experience of managing a large number of tasks under own supervision and ability to prioritise a varied workload under pressure and tight deadlines, whilst remaining calm and efficient.
- Exceptional oral and written communications skills.
- IT literate with knowledge of Microsoft Office suite.
- An interest in Classical Music and related art forms.
- Fluent spoken and written German would be a distinct advantage.
4. Key Responsibilities
- Itineraries: Responsibility and confidence in preparing and finalising artist itineraries in good time prior to engagement periods.
- Engagements: take complete ownership of the engagement servicing once bookings and finances are confirmed:
- Liaise between artist and promoter for rehearsal schedules, score materials etc.
- Providing PR materials to the promoter.
- Hotel and apartment research and bookings as per the artist’s distinct preferences.
- Organise car transfers.
- Ensuring key email chains are filed to support the ongoing effective running of the team.
- Visas, A1s and Withholding Tax: arranging and processing visas and ensuring timely application for A1s and UK withholding tax applications.
- Concerts: attending home city concerts and arranging pre/post-concert activities, handling backstage lists, arrange comps and ticket allocations.
- Diary: maintaining and updating company diary system (Overture) with all artist logistical and financial information. Producing long-term schedules.
- Contracts: swift recovery and checking of all details, consulting with Legal & Finance on any issues.
- Fees: issue fee invoices to promoters in a timely manner and coordinate with Finance/Artist to ensure timely fee payments.
- Royalty Statements: timely recovery and checking through all royalty statements.
5. What KD SCHMID offers
- A very supportive, family-friendly and tight-knit working environment. We take pride and a collective responsibility for our culture.
- 30 days of paid annual leave in addition to public holidays.
- Generous company private health insurance, medical cash plan and travel insurance package.
- Clear opportunities for training and development.
- A flexible hybrid working model.
- TOIL offered on a discretionary basis.
- A focus on workplace health & wellbeing with a Mental Health First Aider & Employee Assistance Programme (Counselling and Support Service).
- Cycle to Work Scheme & Season Ticket Loan.
Salary: Commensurate with experience.
The closing date for applications is 13 November 2026. Please, send your cover letter and CV to careers@kdschmid.co.uk. N.B. Applications without a cover letter and CV will not be considered. Applications will be reviewed on a rolling basis, and interviews will be conducted as suitable candidates are identified.
KD SCHMID is an equal opportunities employer. We want to make sure that our selection processes are as fair as they can possibly be, providing a level playing field for anyone who wants to come and work for us. If you require any adjustments to the interview process, please feel free to get in touch.